Position:               Executive Director

Reports to:           Board, through supervision by board chair as approved by Executive Committee

FLSA Status:        Exempt

FTE:                       .75 (Approximately 30 hours per week)

Summary:            The Executive Director works within the mission, polices and work plans of the

                                Austin Area Foundation to assist the Board of Directors in strengthening the

                                Austin Area Foundation’s role as the primary vehicle for philanthropic

                                opportunities in the area. This is accomplished by effective and economical

                                donor development, operation of the agency, support of strategic governance.


Essential Duties and Responsibilities listed are intended only as illustrations of the various types of work that may be performed.  The omission of specific statements of duties does not exclude them from the position if the work is similar, related or a logical assignment to that position.  Other duties may be assigned. The duties include the following.

50% Fund Development

Annual Appeals, Donor Relations and Major Gifts

  • Conducts ongoing analysis of annual fund development program for the purpose of developing strategies to increase donor giving and participation
  • Plans, prepares, and executes all materials for effective donor appeals
  • Prepares and provides statistical analysis to Board members and senior leaders as scheduled and makes recommendations based on this data
  • Researches best practices in this area and recommend process, procedures and strategy as appropriate to meet fundraising objectives
  • Identifies opportunities for new programs/services to increase the individual donor base
  • Develops an initiative for staff and board working with professional advisors

Events and Other Fundraising Opportunities

  • Plays a central role in the planning and execution of events and follow-up
  • Researches funding sources, opportunities and trends and recommends options for fundraising efforts as appropriate

Customer Service and Communication

  • Initiates new Legacy Society to honor donors
  • Manages donor and gift acknowledgement and prepares timely development-related correspondence and reports as required
  • Handles donor inquiries and correspondence; resolves problems


25% Management


  • Tracks all contributions, ensuring accurate and timely processing maintains complete and accurate paper and electronic files on past, current, and future donors and prospects
  • Manages the security, administration, and maintenance of individual donor and vendor database

Board Support

  • Provides information and staff support to committees including but not limited to recruiting board members, budgeting, marketing and educating public
  • Supports board chair in planning and providing necessary reports for board meetings
  • Educates and informs the board about environmental changes and impacts


  • Interprets the functions of AAF to the community
  • Maintains appropriate relations with other professionals and related agencies and serves on appropriate community committees
  • Contracts and works with consultants, attorneys, auditors, and volunteers and others as technical assistance is needed
  • Oversees all rental contracts and rental facilities
  • Prepares vendor payments for signatures of appropriate board members
  • Assures website upgrades


25% Strategy and Governance

  • Assures that AAF continues to have a clear mission and long-range strategic plan consistent with the mission
  • Works with the Chair to assure that AAF adheres to policies, standards and legal requirements
  • Works with the Executive Committee and other committees to accomplish annual goals established by board members
  • Provides direct and indirect board education
  • Reports to the board members regularly on operations and progress toward AAF’s mission and goals



Knowledge, Skills, Abilities and Competencies Required:

  • Computer experienced with Microsoft Office Suite
  • Excellent written and oral communications skills
  • Knowledge of the area communities and community issues
  • Self motivated
  • Minimum of Bachelor’s Degree or five years equivalent management experience
  • Nonprofit experience beneficial either as an employee or board member
  • Understanding of basic financial budgeting
  • Willingness to learn and adapt to change
  • Demonstrates leadership qualities
  • Ability to maintain confidentiality
  • Problem-solving skills with volunteers, staff and public


Performance Indicators:

The responsibilities and personal qualifications as presented in this job description will be utilized as a measuring tool in the Executive Director’s performance evaluation.



Annually sign the Foundation’s Confidentiality Statement guaranteeing that information gathered and the information in the records of AAF is kept confidential.


Ownership of Material:

All records, reports, publications and original work prepared while assisting AAF will remain the property of AAF.


Physical Demands

This work requires the occasional exertion of up to 10 pounds of force; work regularly requires sitting, using hands to finger, handle or feel and repetitive motions, frequently requires speaking or hearing and occasionally requires standing, walking, climbing or balancing, stooping, kneeling, crouching or crawling, reaching with hands and arms, pushing or pulling and lifting; work has standard vision requirements; vocal communication is required for expressing or exchanging ideas by means of the spoken word; hearing is required to perceive information at normal spoken word levels; work requires preparing and analyzing written or computer data, operating machines and observing general surroundings and activities; work has no exposure to environmental conditions; work is generally in a moderately noisy location (e.g. business office, light traffic).

To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed are representative of the knowledge, skill, and/or ability required. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

The duties listed above are intended only as illustrations of the various types of work that may be performed.  The omission of specific statements of duties does not exclude them from the position if the work is similar, related or a logical assignment to the position.

The job description does not constitute an employment agreement between the employer and the employee and is subject to change by the employer as the needs of the employer and requirements of the job change.        

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